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How to choose a management system for your company?

From the moment you understand the importance of the management system and how it can impact your organization’s results, you need to evaluate several aspects to choose the most appropriate system.

For this, several factors must be considered. We highlight, below, the main ones.

Business problems

Before any contact, it is first necessary to analyze the greatest difficulties that HR faces and what it really needs.

Try to identify bottlenecks in processes, integration problems, barriers in communication between sectors, data incompatibility, etc. These problems are common in companies and can be improved with software. However, in order for you to understand what solutions you need, you must first assess what needs to be resolved.

Available resources

When choosing the best solution, all resources must be considered. Compare the tools offered by the system to the needs of your organization. Does it meet growth demands or allow you to include the information about employees that you really need?

This assessment is essential for you to make a choice that really solves the problems and also does not overpay for modules that will not be used.


You can choose the most modern software on the market, with several interfaces and tools. However, none of this will make sense if you encounter difficulties using the system and are unable to integrate it into daily use.

Look not only for smart solutions, but also consider the ease of adaptation of employees who will deal with this technology. Intuitive programs that are easy to understand and that employees can use without great knowledge are the best bet.

Technical support

Technical support is another important point to be considered when hiring technology to manage your company’s performance. Does the supplier provide assistance, whether remote or in person, really efficient? Does this assistance work 24/7, 365 days a year?

Assessing this aspect is fundamental for choosing the best solution. Imagine that you need the information around the holidays or in the middle of a week with holidays. This can totally hinder the planning and realization of feedbacks and, consequently, the productivity of the team.

Demonstration time

Having a trial version or a free demo of the software is excellent for making a more accurate assessment of the tool and checking, in practice, if it will be able to solve the demands of your corporation.

Always look for companies that offer this courtesy and take the necessary tests to avoid unpleasant surprises after hiring.


What benefits does the system bring to your store? Some advantages are cost reduction, time optimization, lower incidence of errors, decreased rework, increased competitiveness, better customer service, among others.

Assess the supplier’s ability to meet the company’s demands and the cost-effectiveness of this engagement.


A performance management system will carry important information about the company’s employees and productivity, in addition to goals and difficulties. This is valuable data and should be kept confidential.

The loss of this information can also cause a great loss and end the work of people management carried out until then.

Therefore, assess whether the management software has certain features, such as encryption, cloud backups, among other measures that guarantee the security of the information stored there.


Software that allows integration with other solutions and the production of reports can greatly optimize the time dedicated to management and base decision making. These characteristics allow leaders in various departments to relate data and gain a much clearer picture of the company.

In the case of performance management, it is possible to assess the impact of training or the relationship between new approaches, productivity and revenue, for example.


With the wealth of options that technology presents, it is difficult to think of really efficient software that works only on the desktop. The new solutions must offer mobility, so that the manager can access the information from a device connected to the internet, be it a notebook, a tablet, or a cell phone.

Through easy access, leadership gains time, manages to be more secure when making decisions and does not become a slave to spreadsheets and printed reports for meetings. This also helps organizations with branches in different cities, states or even countries, expanding the company’s performance in a safe and intelligent way.

Quality and experience

When it comes to hitting the hammer for the final decision, research the supplier and his entire service history. Assess the time to market, current and past customers, the rate of complaints and the degree of satisfaction of the organizations using the solution.

Knowing more about the company’s history can increase your confidence level and give you much greater security when it comes to closing the contract, or even paying a little more to that supplier that you know offers a higher quality service.

The performance management system can be your company’s greatest ally when it comes to generating more and better results. This creates a market differential for the business, placing the organization on the path of continuous growth and success.

How do you think a performance management system can help your company’s HR? What are the biggest difficulties that the sector faces when it comes to managing talents? Share your impressions with us in the comments!

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